ANNOUNCEMENT! PAFLAR BOARD MEMBERS ELECTION

If you are interested in joining the PAFLAR board of directors, Please send your CV and Letter of intent to info@paflar.org     By 14^th of March 2025. Elections guidelines are attached in pdf for you to check your eligibility

Elections for Board members and officials of the organization who shall include but not limited to the Chairperson, Secretary, Treasurer and other members shall be conducted at an Annual General Meeting of the Members after every two (2) years following the year of the last election. It is hereby agreed that the Annual General Meeting can be held either physically or virtually as shall be deemed fit.

The tenure of office for all elected officials shall be two (2) years and shall be renewable once upon re-election. An official who has served for an aggregate four (4) year period shall only be eligible for another election to a new position after a new set of officials have served for a minimum of two (2) years

The following are the elective posts

1. Chair/ President
2. Vice chair/ Vice president
3. Secretary
4. Vice- secretary
5. Treasurer
6. Vice -treasurer 
7. Board member 8. Board member

9. Board member

Eligible Members 

1. Must have been a PAFLAR member for more than 6 months
2. Must have paid your membership fee
3. Should not be a corporate member
4. Should not have any integrity issues in the present and in the past . Members are free to report any breech of integrity by the members vying to be elected into the PAFLAR board
5. Should be practising in AFRICA
6. The board shall have a representation of the following regions of Africa North Africa, central Africa, West Africa, East Africa and South Africa. Failure to get nomination from one of the regions; on the day of the election members must elect a representative from the regions missed out.
7. Each country is allowed a maximum of one representative in the PAFLAR board; if we have more than one country representatives interested in being voted in as part of the PAFLAR board the following are the options to settle on one candidate.
8. Country applicants can agree among themselves and front one candidate;
9. Candidates can send their CVs to the PAFLAR election board for scoring against a system established.
10. PAFLAR members in the respective country can vote for a representative.
11. In case there is a tie after the ballots have been counted there will be a rerun of the election between the members who have tied.
12. In case after the election one of the posts is not occupied; a member of the elected board can volunteer to take up the post. In the event we have more than one volunteer the board will vote among the volunteers.

Overview of the PAFLAR Governance structure

1. The Board shall be the policy organ and shall unless otherwise varied by a special resolution passed at a general meeting the Board consist of a minimum of Five (5) and a maximum of nine (9) members, three of whom will fill the honorary posts of Chair, Secretary and Treasurer. 
   1. From the rest of the members there is going to the Vice Chair who will take up the roles of the Chairperson in instances where the Chairperson is absent and the Vice Treasurer who will take up the roles of the Treasurer in instances where the treasurer is absent;
   1. All the Office Bearers except the Executive Officer shall be fully subscribed Members of the Association and shall be elected at Annual General Meeting for a period of Two Years
   1. No Elected Office Bearer shall hold the Same Position for more than two Consecutive

Terms, (of 2 years each) unless unanimously approved by the Annual General Meeting (AGM) and that too for only one more Term

1. Any Office Bearer who ceases to be a Member of the Association shall automatically cease to be an Office Bearer.
   1. Any Board Member – Within the tenure of such Board Being Absent from Three (3) Consecutive Board Meetings without Valid Reason/Apology or Prior Permission of the Chairperson shall Ipso Facto Cease to be a Member of the Board.
   1. The Board shall have the Authority to Appoint another Member of the Association in his/her place temporarily or otherwise.
   1. The Board will appoint and remove Directors by way of a formal resolution that is duly passed at a properly constituted meeting of the Board.  
   1. A resolution shall be put by the Chair at each annual General Meeting of Members to confirm the decisions made under clause 12.2 by the Board since the previous annual General Meeting.
   1. All Monies disbursed on behalf of the Association shall be Authorized by the Board.
   1. The Board shall have Power to appoint Sub-Committees, as it may deem desirable to make reports to the Board upon which such Action shall be taken as deems to fit. The

Board shall appoint Sub-Committees for Special Purposes e.g. Research, JIA, Scientific

Conference, Awareness events, Lupus, etc. Such Committees shall cease when their Function has been fulfilled or, as the Board shall deem appropriate.

1. The Board may exercise all those powers of the Organization as are not, by this Constitution, required to be exercised by the Members in General Meeting or otherwise. 

Chairperson’s responsibilities  

1.1        Leading the Board on organizational and financial aspects to ensure legal compliance. 

1.2       Planning the annual cycle of Board meetings. 

1.3        Overseeing /chairing Board and executive committee meetings. 

1.4 Working in partnership with the Chief Executive Officer (CEO) to make sure Board resolutions are carried out. 

1.5        Calling special meetings as necessary. 

1.6        Assisting the CEO in preparing the agenda for Board meetings. 

1.7 Subject to the terms of this Constitution dealing with adjournment of meetings, the ruling of the chairperson on all matters relating to the order of business, procedure and conduct of the General Meeting is final. 

1.8 The Chairperson, in his/her discretion, may expel any Member or Director from a General Meeting if the Chairperson reasonably considers that the Member or Director’s conduct is inappropriate behaviour.  

Secretary’s responsibilities 

1.9        Keeping minutes of the meetings of the Board and General Meetings. 

1.10      Carrying out all correspondence on behalf of the Organization. 

1.11  Arranging for meetings of the organization on instructions of the Board of Directors or in special circumstances on the instructions of General Meetings. 

1.12  Ensuring that all necessary documents are lodged with the appropriate legal or regulatory authority within the prescribed timeframe. 

1.13      Chairing meetings in the absence of the Chairperson. 

Treasurer’s responsibilities 

1.14      Keeping a proper accounting basis of all the financial records of the Organization;  

1.15 Opening a bank account on the advice of the Board and ensuring that all drawings from the account are properly authorized;  

Providing reports on the financial statement of the Organization and audited accounts to the General Meeting.  

Directors fees 

Subject to clauses 15.3 and 15.4, the Directors are not entitled to any remuneration by virtue only of their position as Directors

PAFLAR